If you’re applying for a job, traveling abroad, or handling legal documents in the Philippines, you’ve probably heard of NBI Clearance. It’s one of the most commonly requested government documents, but many people still have questions about what it is, why it’s needed, and how to get it.
What is NBI clearance?
NBI Clearance is a certificate issued by the National Bureau of Investigation (NBI) in the Philippines. It confirms that the holder does not have any criminal records or derogatory information on file with the NBI at the time of issuance.
In simple terms, it’s an official background check that verifies you are not involved in any crime. If there is any pending case or record against your name, it will also reflect on the clearance.
What is the purpose of NBI clearance?
NBI clearance is used for a variety of legal and administrative purposes in the Philippines and abroad. It is required for:
- Local employment applications
- Overseas job applications
- Immigration and visa requirements
- Passport processing
- School or university enrollment
- Professional license applications (e.g., PRC)
- Business permits and government transactions
- Court or legal proceedings
- Personal record keeping
Many employers, both local and international, require this clearance as proof of good moral character and legal standing.
Apply for NBI Clearance Online: Step-by-Step Process
The NBI Clearance application process in 2025 is fully digital. Walk-ins are no longer allowed. Here is the complete process:
Step 1: Visit the Official NBI Clearance Website
Go to the official NBI Clearance page and click on the “Register” tab.
Step 2: Register or Sign In
- If you’re a first-time applicant, create an account and provide the necessary personal information.
- If you’re renewing, you can select the checkbox that says “Do you have an old NBI Clearance?” and enter your old clearance details.
Step 3: Fill Out the Application Form
You will be asked to provide details such as
- Full name
- Date and place of birth
- Address
- Contact information
- Citizenship
- Valid ID details
Make sure all information is accurate and matches your valid ID.
Step 4: Schedule an Appointment
Choose your preferred NBI branch, date, and time for your appointment. Availability varies by location.
Step 5: Select Payment Option
The total cost for NBI Clearance in 2025 is ₱155 (₱130 for the clearance + ₱25 system fee). Payment options include:
- GCash
- 7-Eleven
- Bayad Center
- Online banking
- NBI e-payment portal
Once payment is made, take note of your reference number and payment confirmation.
Step 6: Attend Your Appointment
Go to the selected NBI center on the scheduled date and time. Bring:
- 2 valid IDs
- Printed appointment form or confirmation email
- Proof of payment or reference number
At the center, you will go through biometrics (fingerprint scanning), photo capture, and digital signature.
Step 7: Wait for Your Clearance to Be Released
If you have no “HIT,” your clearance will be released the same day.
If you have a “HIT,” it means someone with a similar name may have a record. The NBI will conduct further verification, which can delay release by 5 to 10 working days.
What is the Difference Between NBI and Police Clearance?
While both NBI Clearance and Police Clearance serve as background checks, they are issued by different agencies and cover different scopes:
- Police clearance is issued by local police departments; it usually only reflects your criminal record within a specific city or municipality.
- NBI clearance is nationwide in scope, reflecting any records from all regions in the Philippines, making it more comprehensive.
For this reason, NBI clearance is often the preferred or required document for major legal and employment processes.
Who Can Apply for NBI Clearance?
Anyone who is 18 years old or older can apply for NBI clearance. This includes:
- First-time job seekers
- Government employees
- Private sector workers
- Students (for internships or scholarships)
- OFWs (Overseas Filipino Workers)
- Returning residents
- Foreign nationals residing or working in the Philippines
Foreign nationals may also apply for NBI clearance, provided they meet specific requirements and present valid documentation.
How long is NBI clearance valid?
As of 2025, an NBI clearance is valid for one year from the date of issuance. After that, you need to renew it to ensure your records are still up to date.
Requirements for NBI Clearance in 2025
Applicants are required to present two (2) valid government-issued IDs, such as:
- UMID (Unified Multi-Purpose ID)
- Passport
- Driver’s License
- Voter’s ID
- PRC ID (Professional Regulation Commission)
- PhilHealth ID
- Postal ID
- TIN ID (with photo)
The IDs must be original, not expired, and must show the same name as used in the application.
Additional requirements include
- Printed or digital copy of your appointment confirmation
- Reference number from your online payment
- Old NBI clearance (if you are renewing)
Foreign nationals must present their Alien Certificate of Registration (ACR I-Card) and passport.
What is a HIT in NBI Clearance?
A HIT occurs when the system detects a person with a similar name who may have a criminal record or pending case. The NBI needs time to verify whether the applicant is the same individual or not.
If cleared, the clearance will be released. If not, you may be summoned for further inquiry.
NBI Clearance Fees in 2025
Here is the updated fee structure:
| Purpose | Fee |
| Clearance certificate | ₱130 |
| E-payment service fee | ₱25 |
| Total | ₱155 |
For door-to-door delivery, additional courier charges will apply (around ₱200 to ₱250 depending on location).
Where to Get NBI Clearance
NBI Clearance Centers are available nationwide, including
- NBI Main Office, UN Avenue, Manila
- Robinsons Malls (select branches)
- SM Malls with NBI Satellite Centers
- Provincial NBI branches and regional offices
Always book an appointment online before visiting.
Can Foreign Nationals Get NBI Clearance?
Yes, foreigners living in the Philippines can apply for NBI Clearance for legal, immigration, or employment purposes. They must present:
- Valid Passport
- Alien Certificate of Registration (ACR I-Card)
- 2×2 recent photo with white background
The process is the same as for Filipino citizens, but verification may take longer.
What to Do If You Lose Your NBI Clearance
If you lose your clearance, you cannot get a reprint. You must file a new application and go through the full process again. It’s recommended to keep a digital copy or take a photo of the clearance as backup.
Frequently Asked Questions
Is NBI clearance required for passport application?
Yes, it is commonly required, especially if you have been previously denied or if there is a need to verify your identity.
Can I reschedule my NBI appointment?
As of now, rescheduling is not supported. If you miss your appointment, you need to create a new one.
What if my name has a typographical error?
You must contact the NBI center and request a correction. Some centers may require supporting documents.
How soon should I apply before traveling or applying for work?
At least one to two weeks in advance is ideal, in case of a HIT or processing delay.
Final Thoughts
NBI clearance remains one of the most important documents in the Philippines. Whether you’re looking for a job, applying for a visa, or completing legal transactions, having a valid NBI Clearance shows that you have no criminal records and can be trusted.
The application process in 2025 is now more convenient, thanks to the online system and delivery options. By understanding the requirements and steps, you can save time and avoid unnecessary delays.